Uthena

Course description

QuickBooks Pro Desktop 2019, comparing two methods of tracking both business and personal records, one using two QuickBooks Desktop 2019 files, and one using a sing file to track both business and personal financial data using QuickBooks class tracking feature.

We will work with hands-on practical practice problems together under both methods, compare the results, and discuss the pros and cons of each approach.

The course will start with the method of using two separate QuickBooks files for business and personal records because this is the most widely recommended method and provides the greatest separation of business and personal data which is usually a good thing.

We will create new QuickBooks files for both business and personal records. The course will also provide backup files that can be used to jump forward in the course or to rework problems while using the same data set.

We will enter two months of data into our QuickBooks files using simulated bank statements we will provide in the course as PDF files. After we enter the data into QuickBooks, we will generate reports and compare the data in the personal and business files.

The next step will be to enter similar data into one QuickBooks file, a QuickBooks file that will be used to track both personal and business accounting data. To achieve this goal, we will start a new QuickBooks file and enter financial data from a simulated bank statement the course will provide in PDF format.

As we enter data into the joint QuickBooks file, we will assign a class to each transaction that will help to separate the data during financial reporting. After we have entered the data, we will generate reports including a profit and loss by class. The profit and loss by class report well separate business and personal expenses. We will also discuss other options for filtering reports by class.

We will then compare the two methods, the use of two separate QuickBooks files to the use of one QuickBooks file for both business and personal data, separating the content with the use of class tracking.

Next, we will discuss personal balance sheet items and how we can add them to our financial data including financial investments, our home, our mortgage, and our auto.

We will also discuss alternative methods for tracking credit cards, recording loan payments, and entering employee W-2 income.  

In addition to the instructional videos, this course will include downloadable  

  • QuickBooks Pro Desktop 2019 Backup files
  • Excel practice files
  • Downloadable PDF Files  


The QuickBooks Desktop 2019 backup files are a great tool that allows us to jump ahead in the material or to rework material if we choose.

Excel practice files will be preformatted and will generally have at least two tabs, one tab with the completed work and a second tab with a preformatted worksheet we can fill in as we watch the instructional videos.   

Who is the target audience?
  • Business owners looking for the best QuickBooks system for them.
  • Bookkeepers looking to differentiate themselves from the competition by learning how to use QuickBooks to track personal finances and use the class tracking feature.
  • Accounting students leaning how to apply accounting concepts to practice.

Course curriculum

  • 1

    Introduction

  • 2

    Separate Business QuickBooks File-Set Up & Enter Data For First Month

  • 3

    Separate Personal QuickBooks File-Set Up & Enter Data For First Month

  • 4

    Compare Separate Business & Personal QuickBooks Files For First Month

    • 4 Compare Separate Business & Personal QuickBooks Files For First Month

    • QuickBooks Backup File Link

    • 610 Compare Business & Personal January

    • Accounting Comic Break

  • 5

    One QuickBooks File for Business & Personal-Set Up & Enter Data For First Month

    • 5 One QuickBooks File for Business & Personal-Set Up & Enter Data For First Month

    • 645 Set Up New QuickBooks File Business & Personal

    • QuickBooks Backup File Link

    • PDF - Bank Statement - January Personal & Business Checking

    • 650 Add Checking Account & Beginning Balance Business & Personal File

    • 655 Enter Deposits & Add Classses From Business & Personal Bank Statement January Part 1

    • 657 Enter Deposits From Business & Personal Bank Statement January Part 2

    • PDF - January Credit Card

    • 660 Enter Personal & Business Cash Outflows Office Supplies, Entertainment, & Charity January

    • 665 Enter Business & Personal Cash Outflows Credit Cards, College Costs, & Phone January

    • 670 Enter Business & Personal Cash Outflows Mortgagee, Medical, & IRA January

    • 675 Bank Reconciliation Business & Personal Account January

    • 680 Print Reports Business & Personal Account January

    • 682 Add Classes To Business Accounts

    • 684 One Expense Two Classes

    • 687 SubAccounts To Sort Personal Accounts

    • Accounting Comic Break

  • 6

    Compare The Use Two Separate QuickBooks Files To The Use Of One-First Month

    • 6 Compare The Use Two Separate QuickBooks Files To The Use Of One-First Month

    • QuickBooks Backup File Link

    • 710 Compare Using Two QuickBooks Files For Business & Personal to Just Using One

    • Accounting Comic Break

  • 7

    Separate Business QuickBooks File-Enter Data For Second Month

    • 7 Separate Business QuickBooks File-Enter Data For Second Month

    • QuickBooks Backup File Link

    • PDF - Bank Statement - Feb Business Checking

    • 722 Enter Business Deposits From Business Bank Statement February

    • 724 Enter Business Outflows From Business Bank Statement February

    • 726 Bank Reconciliation Business Account February

    • 728 Print Reports Business Account February

    • Accounting Comic Break

  • 8

    Separate Personal QuickBooks File-Enter Data For Second Month

    • 8 Separate Personal QuickBooks File-Enter Data For Second Month

    • QuickBooks Backup File Link

    • PDF - Bank Statement - Feb Personal Checking

    • 745 Enter Business Deposits From Personal Bank Statement February

    • PDF - Feb Credit Card

    • 747 Enter Personal Cash Outflows Food, Personal Books, & Charity February

    • 750 Enter Personal Cash Outflows Credit Cards, College Costs, & Phone February

    • 757 Enter Personal Cash Outflows Mortgagee, Medical, & Utilities February

    • 760 Bank Reconciliation Personal Account February

    • 762 Print Reports Personal Account February

    • Accounting Comic Break

  • 9

    Compare Separate Business & Personal QuickBooks Files For Second Month

    • 9 Compare Separate Business & Personal QuickBooks Files For Second Month

    • QuickBooks Backup File Link

    • 772 Compare Business & Personal February

    • Accounting Comic Break

  • 10

    One QuickBooks File for Business & Personal-Enter Data For Second Month

    • 10 One QuickBooks File for Business & Personal-Enter Data For Second Month

    • QuickBooks Backup File Link

    • PDF - Bank Statement - Feb Personal & Business Checking

    • 802 Enter Deposits From Business & Personal Bank Statement February

    • PDF - Feb Credit Card

    • 804 Enter Personal & Business Cash Outflows Office Supplies, Entertainment, & Charity February

    • 806 Enter Business & Personal Cash Outflows Credit Cards, College Costs, & Phone February

    • 808 Enter Business & Personal Cash Outflows Mortgagee, Medical, & Utilities February

    • 810 Bank Reconciliation Business & Personal Account February

    • 812 Print Reports Business & Personal Account February

    • Accounting Comic Break

  • 11

    Compare The Use One Two Separate QuickBooks Files To The Use Of One-Second Month

    • 11 Compare The Use One Two Separate QuickBooks Files To The Use Of One-Second Month

    • QuickBooks Backup File Link

    • 832 Compare Using Two QuickBooks Files For Business & Personal to Just Using One

    • Accounting Comic Break

  • 12

    Make Copy of Personal File

    • Copy Personal QuickBooks File

    • Accounting Comic Break

  • 13

    Track Investments In Personal QuickBooks File

    • 12 Track Investments In Personal QuickBooks File

    • QuickBooks Backup File Link

    • PDF - Investment Statement - Dec

    • PDF - Investment Statement - Jan

    • PDF - Investment Statement - Feb

    • Using Q1 QuickBooks File

    • 842 Record Investment At Cost Using One Account Personal QuickBooks

    • 844 Record Investments At Market Using One Account Personal QuickBooks

    • 846 Record Investment Activity For January No Effect On Income Statement Personal QuickBooks

    • 847 Record Investment Activity For January Increasing Other Income Personal QuickBooks

    • 848 Record Investment Activity For February Increasing Other Income Personal QuickBooks

    • Using Q2 QuickBooks File

    • 852 Record Investments At Cost & Market Value December Personal QuickBooks

    • 853 Record Investments At Cost & Market Value December Separate Accounts Personal QuickBooks

    • 854 Record Investments At Cost & Market Value January Separate Accounts Personal QuickBooks

    • 856 Record Investments At Cost & Market Value February Separate Accounts Personal QuickBooks

    • Accounting Comic Break

  • 14

    Track Home Value In Personal QuickBooks File

    • 13 Track Home Value In Personal QuickBooks File

    • QuickBooks Backup File Link

    • Using Q1 QuickBooks File

    • 882 Record Home At Cost Personal QuickBooks

    • 884 Record Home Increase In Value Personal QuickBooks

    • Using Q2 QuickBooks File

    • 892 Record Home At Appraised Value Using Two Accounts Personal QuickBooks

    • Accounting Comic Break

  • 15

    Enter Home Loan / Mortgage In Personal QuickBooks File

    • 14 Enter Home Loan Mortgage In Personal QuickBooks File

    • QuickBooks Backup File Link

    • Amortization Table

    • Using Q1 QuickBooks File

    • 902 Record Home Loan Adjust To Loan Statement Personal QuickBooks.ENCODING

    • Using Q2 QuickBooks File

    • 905 Record Home Loan & Make Amortization Table Personal QuickBooks

    • 907 Record Home Loan & Adjust Loan Payments Personal QuickBooks

    • Accounting Comic Break

  • 16

    Enter W-2 Employee Income In Personal QuickBooks File

    • 15 Enter W-2 Employee Income In Personal QuickBooks File

    • QuickBooks Backup File Link

    • PDF - Pay Stub

    • Using Q2 QuickBooks File

    • 910 Record Paycheck Personal QuickBooks

    • Accounting Comic Break

  • 17

    Enter Credit Card Purchases, Payments, & Liabilities In Personal QuickBooks File

    • 16 Enter Credit Card Purchases, Payments, & Liabilities In Personal QuickBooks File

    • QuickBooks Backup File Link

    • PDF - Jan Credit Card

    • PDF - Feb Credit Card

    • Using Q2 QuickBooks File

    • 915 Credit Card Liabilities Personal QuickBooks

    • Accounting Comic Break

  • 18

    Enter Auto Value & Loan In Personal QuickBooks File

    • 17 Enter Auto Value & Loan In Personal QuickBooks File

    • QuickBooks Backup File Link

    • Using Q1 QuickBooks File

    • 917 Auto – Simple Method Personal QuickBooks

    • Using Q2 QuickBooks File

    • 919 Auto – Record & Depreciate Personal QuickBooks

    • Accounting Comic Break

  • 19

    Allocate Insurance & Prepaid Expenses In Personal QuickBooks File

    • 18 Allocate Insurance & Prepaid Expenses In Personal QuickBooks File

    • QuickBooks Backup File Link

    • Using Q2 QuickBooks File

    • 920 Allocate Insurance Costs Personal QuickBooks

    • Accounting Comic Break

Meet your instructor!

Robert (Bob) Steele
CPA, CGMA, M.S. Tax, CPI


Through working with students from many different schools, Mr. Steele has learned best practices for helping people understand accounting fast. Learning new skills and finding the best way to share knowledge with people who can benefit from it is a passion of his.  

Mr. Steele has experience working as a practicing Certified Public Accountant (CPA), an accounting and business instructor, and curriculum developer. He has enjoyed putting together quality tools to improve learning and has been teaching, making instructional resources, and building curriculum since 2009. He has been a practicing CPA since 2005. Mr. Steele is a practicing CPA, has a Certified Post-Secondary Instructor (CPI) credential, a Master of Science in taxation from Golden Gate University, a Bachelor’s Degree in Business Economics with an emphasis in accounting from The University of California Santa Barbara, and a Global Management Accounting Designation (CGMA) from The American Institute of CPA (AICPA).  

Mr. Steele has also authored five books that can be found on Amazon or in audiobook format on Audible. He has developed bestselling courses in accounting topics including financial accounting and QuickBooks accounting software.  

In addition to working as an accountant, teaching, and developing courses Mr. Steele has helped create an accounting website at accountinginstruction, a YouTube channel called Accounting Instruction, Help, and How Too, and has developed supplemental resources including a Facebook Page, Twitter Page, and Podcasts that can be found on I-tunes, Stitcher, or Soundcloud. Mr. Steele's teaching philosophy is to make content applicable, understandable, and accessible.  

Adult learners are looking for application when they learn new skills. In other words, learners want to be able to apply skills in the real world to help their lives. Mr. Steele’s formal accounting education, practical work experience, and substantial teaching experience allow him to create a curriculum that combines traditional accounting education with practical knowledge and application. He accomplishes the goals of making accounting useful and applicable by combining theory with real-world software like Excel and QuickBooks.  

Many courses teach QuickBooks data entry or Excel functions but are not providing the real value learners want. Real value is a result of learning technical skills like applications, in conjunction with specific goals, like accounting goals, including being able to interpret the performance of a business.  

Mr. Steele makes knowledge understandable by breaking down complex concepts into smaller units with specific objectives and using step by step learning processes to understand each unit. Many accounting textbooks cram way too much information into a course, making it impossible to understand any unit fully. By breaking the content down into digestible chunks, we can move forward much faster.  

Mr. Steele also makes use of color association in both presentations and Excel worksheets, a learning tool often overlooked in the accounting field, but one that can vastly improve the speed and comprehension of learning accounting concepts.  

The material is also made understandable through the application of concepts learned. Courses will typically demonstrate the accounting concepts and then provide an Excel worksheet or practice problems to work through the concepts covered. The practice problems will be accompanied by an instructional video to work through the problem in step by step format. Excel worksheets will be preformatted, usually including an answer tab that shows the completed problem, and a practice tab where learners can complete the problem along with a step by step presentation video.

Take this course today!

"Compare Using Two QuickBooks Files For Business & Personal Accounting To Using One File For Both"

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